2025-2026 PTO Board & Committees

Get involved with the PTO!

We encourage ALL families at HCE to join the PTO as a member. Your membership donation is what makes ALL of the programs you see below possible! 

Beyond that - we LOVE to see families to get even more involved - by volunteering at events, joining a committee- or being part of our Board of Directors!

This page gives more information about taking the next steps with the PTO. Our goal is to make the PTO board welcoming for all parents - with clear descriptions of expectations for each role so that you can decide where you best fit! 

OUR BOARD STRUCTURE

The PTO Board of Directors is made up of 9 Positions. All Board members (Officers and Chairs) must be current members in good standing of the PTO (relevant dues paid) with a child attending HCE.

• 4 Officers: They manage the "running of the board" and the business of the PTO. 
  • President 
  • Vice President
  • Treasurer
  • Secretary
• 5 Chairs: They manage the “get things done” aspect of the org – overseeing committee leads for each topic under their area of focus. 
  • Communications Chair
  • Fundraising Chair
  • Events Chair
  • Student Programs Chair
  • Specialty Programs Chair

To note:

• No one person can hold two OFFICER positions at once.
• An OFFICER can concurrently hold a CHAIR position on the Board – but they still only get ONE vote… not one vote per position.

Our committee leads then each manage a single topic - either handling it solo (for simple events/campaigns) or managing a committee of volunteers to help. 

SEE OUR CURRENT BOARD ORG CHART HERE!

The numbers next to each person's name simply tells us what grade their YOUNGEST student is in. 

Where to begin? 

There's so many ways to get started! 

Volunteer at an event or for an "at home" job! 
You'll see opportunities to volunteer posted on our website during the year, in our email newsletters, and on social media. Jump in when you can lend a hand! This is a great way to get your feet wet, test out different events and programs - see what you are interested in and how it works with your schedule!

Join a committee!
This will give you the chance to be part of an event or program from start to finish. Simply take a look at the programs we offer... and then reach out to that committee lead and let them know you'd like to be part of it! Contact the lead here! 

Consider being a LEAD on an event or program! 

Our committee LEADS are the point people to manage all of the details for that specific program or event. We count on them to manage/recruit the committee, handle the logistics, manage the budget - and ultimately "own" that event. Depending on the committee/event/program... our lead might emerge from past committee members, or just simply be someone who steps up and says "I'm in!" if there is not someone in place!  You'll see open LEAD positions on our volunteer page. 

Join the Board of Directors as a CHAIR

Our CHAIR positions are appointed by the officers (who are voted in in our May Annual Meeting). Chairs are members who have shown interest in the role and success as a committee lead. Our Chair positions oversee multiple committees - ensuring each committee has a strong lead and has the resources and support they need to be successful. 

Run for an OFFICER position. 

Officers are voted in by our membership.

Our Secretary and Treasurer are specialty roles - someone with the skill set and desire to manage those responsibilities. Our President and Vice President must have served as a Chair on the board previously - allowing them to have a broader view of the board and programs the PTO manages - as they will oversee the Chair positions.

Our President role can be held for up to 2 years. Ideally - we aim to have a President with a student in 3rd or 4th grade... enough time to have gained a greater understanding of how the school works - terming out in time to enjoy their 5th grade year and serve as an advisor to the incoming President! 

For the nitty-gritty details on our structure and rules by which we function - we encourage you to read our bylaws - which can be found on the Documents page.